Business Letter
Assignment Objective: The objective of this assignment is to successfully write a proper business letter.
Business Letter Scenario
Civil Engineering
The town of Warren, Rhode Island has hired the civil engineering firm, Woodard & Curran Engineering Company to design the new wastewater treatment plant near the main street in town. You are the senior project engineer assigned to handle the design and build aspects of the new wastewater treatment plant. You must make sure that all designs are completed by May 1, 2010 and that the bid is awarded on the final week.
Here is the scenario. The site has been surveyed, the soil has been tested, and the town has been notified to release the bid advertisement. However, there have been some problems that must be dealt with about the project.
First, the main sewer line that runs directly across the main street has been found to be a nine-inch PVC piping. The town requires the pipe to be a twelve-inch ductile iron, so that it can tie into the treatment plant. Before any design is implemented, you must contact dig safe and be granted permission to dig in the main road. Second, you have to notify Thomas Cook, the commissioner of Warren Town Sewers, whom is currently on leave until May 2, 2010.
The next problem is the pungent stench that will be released as soon as construction begins. The only way to notify the companies who are biding is to locate the sewer manholes on the plan and indicate that they have to be air vented to reduce the smell. Unfortunately, the air quality-testing machine has suffered operational malfunctions and won’t be back in service until July. You must contact John Case, who is your counterpart in the other Woodard & Curran office. Mr. Case’s office is located in California. Please expect shipping to approximately take three to five business days.
The last problem you encounter is two of your resident engineers have quit for various reasons. You are now understaffed and cannot complete the design according to the scheduled deadline. You must notify your boss Frank Woodard about the problem and ask him to arrange interviews in order to hire new engineers.
By the way, you are coming down with the flu and you will not be in the office for three days. You need to write a business letter to the Chairman of the Warren Town Council, David Alfano, explaining to him the problems that have enveloped. Also, send a copy to your boss, Frank Woodard. This assignment requires the use of standard business letter formatting.